Environmental Aspects Impacts Register
Ashley Cleaning Services Ltd recognises that all its activities interact with the environment, creating potential risks and impacts. This Environmental Aspects & Impacts Register has been developed as a key component of our Environmental Management System (EMS) to systematically identify, evaluate, and manage these interactions.
The purpose of this register is to provide a clear overview of the significant environmental risks associated with our operations, including the use of chemicals, energy and water consumption, waste generation, and transport activities. By documenting these aspects and the controls in place, we ensure that our organisation maintains compliance with legislation, reduces environmental harm, and supports continual improvement. This register is regularly reviewed and updated to reflect changes in our operations, new risks, or opportunities for enhanced environmental performance.
Environmental Risk Assessment
This Environmental Aspects and Impacts Register identifies how Ashley Cleaning Services Ltd interacts with the environment, the significance of each environmental risk, and the controls in place to manage or reduce these risks. This document forms a key element of our Environmental Management System (EMS) and is reviewed at least annually or following significant operational changes.
1. Methodology
Environmental aspects were identified by reviewing all cleaning activities, equipment use, chemical handling, transport, and waste processes across our operations. Each aspect has been assessed for environmental impact using the following criteria:
Severity (S) – Scale of potential environmental harm (1–5)
Likelihood (L) – Probability of occurrence (1–5)
Risk Rating (RR = S x L) – Determines significance
Significance Threshold – RR ≥ 12 is considered significant and requires enhanced controls
2. Environmental Aspects & Impacts Risk Assessment Table
Activity / Aspect➡ Environmental Impact (S-L-RR) ➡ Significance ➡ Controls in Place
Use of cleaning chemicals
Chemical pollution of drains, watercourses, soil; hazards to wildlife
5
3
15
Significant
Eco-certified products, COSHH procedures, proper dilution, staff training, spill kits
Chemical storage
Risk of leaks/spills affecting land or drainage systems
5
2
10
Medium
Secure storage, COSHH cupboards, spill trays, regular inspections
Chemical transport to sites
Spills during transit
4
2
8
Low
Sealed containers, transport procedures, staff training
Water use in cleaning
Resource depletion; wastewater generation
3
3
9
Medium
Microfibre cloths, controlled dilution systems, efficient equipment
Energy use (office & equipment)
Carbon emissions contributing to climate change
4
3
12
Significant
Energy-efficient equipment, switch-off protocol, LED lighting
Vacuum cleaners/floor machines
Electricity use & noise disturbance
2
3
6
Low
Maintenance schedules, efficient machines
Vehicle travel to client sites
Fuel use, carbon emissions, air pollution
5
4
20
Significant
Route planning, car-share guidance, efficient scheduling, potential EV transition
Waste generation (general waste)
Landfill burden, pollution
4
3
12
Significant
Recycling processes, waste segregation, staff training
Waste from packaging (chemicals/consumables)
Plastic waste, landfill impact
4
3
12
Significant
Bulk purchasing, refillable systems, supplier sustainability criteria
Disposal of used cleaning products (cloths, mop heads)
Potential contamination if not disposed correctly
3
2
6
Low
Waste segregation, licensed waste carriers
Procurement of consumables
Upstream carbon footprint and environmental impact
3
3
9
Medium
Sustainability scoring for suppliers
Emergency spills
Major pollution event depending on substance
5
2
10
Medium
Spill kits, emergency procedure, staff training
Paper use in office
Deforestation, waste
2
3
6
Low
Digital-first policy, reduced printing
3. Summary of Significant Environmental Risks
Based on the risk scoring system, the following risks are classified as significant:
1. Use of Cleaning Chemicals
Risk: Chemical pollution, harm to waterways and soil
Key Controls: Eco-friendly products, COSHH procedures, spill response kits
2. Energy Consumption & Carbon Emissions
Risk: Contribution to climate change
Controls: Low-energy equipment, LED lighting, switch-off protocols
3. Vehicle Travel (Transport Emissions)
Risk: Carbon emissions, air pollution
Controls: Route optimisation, efficient scheduling, car-share/public transport encouragement
4. Waste Generation (General Waste & Packaging)
Risk: Landfill impact, resource depletion
Controls: Waste segregation, recycling programme, bulk/low-packaging procurement
4. Controls & Mitigation Measures
4.1 Chemical Management Controls
COSHH compliance
Secure storage areas
Eco-certified products
Spill containment kits
4.2 Waste Management Controls
Recycling facilities at offices and client sites
Clear signage and segregation procedures
Licensed waste carriers
4.3 Transport & Fuel Emission Controls
Efficient route planning
Consolidated site visits
Encouragement of low-emission transport solutions
4.4 Water & Energy Efficiency Controls
Microfibre systems
Efficient equipment procurement
Switch-off policy
5. Review & Update Process
This register is reviewed:
Annually by the EMS Manager
After any environmental incident
After significant operational changes (new chemicals, new sites, new equipment)
Changes and updates are recorded in the EMS version control log.
6. Declaration
This Environmental Aspects & Impacts Register accurately reflects the environmental risks posed by Ashley Cleaning Services Ltd and the measures in place to control them.
Signed:
Senior Management Team
Ashley Cleaning Services Ltd
Date: _________________
Our Commitment
Ashley Cleaning Services Ltd is committed to continual improvement and responsible growth. This Environmental Aspects Impacts Register provides the foundation for sustainable, compliant, and environmentally responsible operations.
© 1987–2026 Ashley Cleaning Services Ltd