Modern Day Slavery Policy
Modern slavery, including forced labour and human trafficking, is a serious crime affecting many worldwide. At Ashley Cleaning Services Limited, we are committed to preventing modern slavery in our business and supply chains. This policy explains how we work ethically to combat these practices and uphold human rights, in line with the UK Modern Slavery Act 2015. If you have any questions, please contact us.
1. Policy Statement
1.1. Modern slavery is a grave crime and a serious violation of fundamental human rights. It encompasses slavery, servitude, forced labour, human trafficking, and other exploitative practices that deprive individuals of their freedom for personal or commercial gain.
1.2. This policy supports our compliance with the UK Modern Slavery Act 2015 (the “Act”), particularly Section 54 on Transparency in Supply Chains, and reflects our commitment to eradicate modern slavery within our business operations and supply chains.
1.3. Ashley Cleaning Services Limited (“we”, “us”, or “our”) adopts a zero-tolerance stance towards all forms of modern slavery. We commit to acting ethically, with integrity, and to implementing and enforcing effective systems and controls designed to prevent, detect, and address modern slavery risks.
1.4. This policy applies to all individuals working for or on behalf of Ashley Cleaning Services Limited, including employees, directors, officers, agency and seconded workers, volunteers, interns, contractors, third-party representatives, and business partners.
1.5. Where applicable, we will prepare and publish an annual Modern Slavery Statement, detailing the steps taken in the previous financial year to prevent modern slavery, fulfilling our legal obligations under the Act.
2. Responsibilities
2.1. The Company Director holds overall responsibility for ensuring that this policy complies with legal and ethical standards and that it is effectively implemented and upheld across our organisation.
2.2. The Senior Management Team is responsible for the day-to-day application of this policy, including monitoring compliance, addressing queries, and auditing control systems to mitigate modern slavery risks.
2.3. Managers at all levels must ensure that their teams understand the policy, comply with it, and remain vigilant to modern slavery risk indicators.
3. Supplier Due Diligence and Risk Management
3.1. We conduct regular risk assessments and due diligence to identify and mitigate risks of modern slavery within our supply chains.
3.2. All contractors, suppliers, and business partners must meet the same high standards we uphold and explicitly commit to a zero-tolerance policy against forced, trafficked, or compulsory labour.
3.3. We expect our suppliers to cascade these standards to their own supply chains and to provide assurances of compliance.
3.4. We will review and monitor supplier compliance periodically and take appropriate action, including contract termination, where breaches occur.
4. Compliance, Training, and Awareness
4.1. All staff must read, understand, and comply with this policy.
4.2. We provide training at induction and ongoing refresher sessions to raise awareness of modern slavery risks and employees’ responsibilities in detecting and reporting concerns.
4.3. We foster a culture of openness, encouraging all individuals to raise concerns or suspicions about modern slavery without fear of retaliation.
5. Reporting and Whistleblowing
5.1. Anyone who believes or suspects a breach of this policy must report it promptly to their line manager, a Senior Manager, or Human Resources.
5.2. We maintain confidential and secure channels for reporting concerns and ensure protection from detrimental treatment (including dismissal, disciplinary action, threats, or other adverse consequences) to anyone raising genuine concerns in good faith.
5.3. If issues are unresolved internally, employees may utilise formal grievance or whistleblowing procedures as applicable.
6. Consequences of Breach
6.1. Any employee found to be in breach of this policy will face disciplinary action, which may include dismissal for misconduct or gross misconduct.
6.2. We may immediately terminate contracts or business relationships with individuals or organisations that fail to comply with this policy.
7. Policy Review and Governance
7.1. This policy shall be reviewed at least annually or more frequently as required to reflect legal developments and operational changes.
7.2. The Board of Directors formally endorses this policy and oversees its implementation and effectiveness.
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