Supplier Code of Conduct Policy
At Ashley Cleaning Services Limited, we are committed to building responsible and ethical partnerships with our suppliers. This Supplier Code of Conduct outlines the standards we expect suppliers to meet across labour practices, environmental responsibility, business ethics, and legal compliance. By adhering to these principles, suppliers help us maintain integrity, protect human rights, and promote sustainability throughout our supply chain. This shared commitment supports long-term success and positive impact for our business, our partners, and the communities we serve.
1. Introduction
Ashley Cleaning Services Limited is committed to conducting business ethically and sustainably. We expect all our suppliers to share our commitment to high ethical standards, respect for human rights, and environmental stewardship. This Supplier Code of Conduct sets out the principles and requirements suppliers must adhere to, in compliance with all applicable UK and international laws, including the Modern Slavery Act 2015, Equality Act 2010, Bribery Act 2010, and relevant environmental legislation.
2. Legal Compliance
Suppliers must comply with all relevant local, national, and international laws and regulations, including but not limited to:
Employment laws such as the Employment Rights Act 1996, Working Time Regulations 1998, and minimum wage laws.
Environmental regulations including the Environmental Protection Act 1990 and hazardous waste management laws.
Anti-corruption laws under the Bribery Act 2010.
Data protection requirements under the UK GDPR and Data Protection Act 2018.
3. Labour and Human Rights
Suppliers shall:
Prohibit all forms of forced, bonded, or compulsory labour in line with the Modern Slavery Act 2015.
Prohibit child labour and comply with national minimum age laws and international labour standards.
Provide safe and healthy working conditions compliant with health and safety legislation.
Ensure fair wages, working hours, and benefits, according to applicable laws and industry standards.
Respect workers’ rights to freedom of association and collective bargaining consistent with International Labour Organization (ILO) standards.
Treat all employees with dignity and respect, prohibiting discrimination, harassment, and abuse, consistent with the Equality Act 2010.
4. Environmental Responsibility
Suppliers are expected to:
Minimise environmental impact by using natural resources efficiently and responsibly.
Manage waste effectively, including hazardous waste, in compliance with relevant laws.
Take measures to reduce greenhouse gas emissions and pollutant discharge, supporting UK climate goals.
5. Business Ethics
Suppliers must:
Conduct business transparently and fairly, strictly prohibiting bribery and corrupt practices in line with the Bribery Act 2010.
Protect confidential information and intellectual property received from Ashley Cleaning Services Limited.
Comply with data privacy and protection laws concerning personal data handling.
6. Monitoring and Compliance
Ashley Cleaning Services Limited reserves the right to perform risk-based audits and assessments of suppliers to verify compliance with this Code of Conduct. Suppliers must provide accurate, timely information and fully cooperate with such assessments. Any issues identified must be addressed promptly. Serious or repeated breaches may result in suspension or termination of the business relationship.
7. Reporting and Accountability
Suppliers are expected to report any violations or concerns regarding this Code through established channels. Ashley Cleaning Services Limited is committed to investigating reports in a confidential, fair, and timely manner.
8. Scope of Application
This Code applies to all suppliers, contractors, subcontractors, and business partners across Ashley Cleaning Services Limited’s entire supply chain, both domestic and international.
9. Continuous Improvement
We encourage suppliers to continually improve their practices and align with evolving legal requirements and sustainability standards, promoting a responsible and ethical supply chain.
10. Public Availability
This Supplier Code of Conduct is publicly available on Ashley Cleaning Services Limited’s website to ensure transparency and shared understanding with all current and potential suppliers.
Conclusion By adhering to this Supplier Code of Conduct, our suppliers contribute to the ethical and sustainable growth of our business and the broader community. We value our partnerships and are committed to achieving mutual success.
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